Bylaws

Board of Volunteers

100+ Women of Whatcom shall be steered by a board of volunteers. Board members may elect to form ad-hoc committees to serve their respective domains by soliciting volunteers from the membership. The board is comprised of the following positions:

Event Chair

Two-year term, elected at every other spring event on odd years (2017, 2019, et cetera)

The event chair provides general oversight for day-of event planning. Responsibilities that fall under this position include securing refreshments for the event, and selecting an event location, date, and time. The event chair serves as the master of ceremony for the fundraising gathering, or selects another board member(s) to assist with this role.

Membership Chair

Two-year term, elected at every other spring event on odd years (2017, 2019, et cetera)

The membership chair provides communication to the general membership. Responsibilities that fall under this position include responding to email inquiries, updating social media accounts, and inputting membership information into the database following each event.

Governance Chair

Two-year term, elected at every other fall event on even years (2016, 2018, et cetera)

The governance chair maintains the documents and procedures pertaining to 100+ Women of Whatcom. Responsibilities that fall under this position include recording board meeting minutes, revising the bylaws, and maintaining the 100+ Women of Whatcom website.

Community Relations Chair

Two-year term, elected at every other fall event on even years (2016, 2018, et cetera)

The community relations chair coordinates with local businesses and organizations engaged in supporting 100+ Women of Whatcom. Responsibilities that fall under this position include identifying event sponsors, securing event food/drink, and liaising with nominated organizations. The Community Relations chair vets the nominations for eligibility.

Board Elections

Board positions are elected according to the staggered schedule. Candidates are eligible for nomination if they are members of 100+ Women of Whatcom, have attended at least one fundraising gathering, and have completed a board position nomination form prior to the announced deadline.

Elections are conducted by electronic ballot distributed to the membership prior to the respective fundraising gathering. If only one person nominates themselves for an open position electronic ballots are not sent out. Newly elected board members begin their term at the conclusion of the election month’s event (for example, a newly elected board member would be announced at the fall or spring event, and then begin their term planning the next event of the year).

Pro Tem Contingency

In the event that a board member is unable to fulfill their entire term, the other board members shall appoint a substitute chair, pro tem, for the remainder of the impacted position’s term. The position would be up for reelection according to the set schedule.

Organization Nominations

Nominations are solicited from members up until two weeks prior to the event. Nominations are considered eligible if they are submitted by a 100+ Women of Whatcom member and if the organization meets the criteria set by 100+ Women of Whatcom.

Eligibility Criteria

Nominated organizations MUST:

  • Serve Whatcom County (local chapters of national organizations are permissible)
  • Qualify for tax-deductible donation
  • Have confirmed 501(c) (3) status

Nominated organizations MUST NOT:

  • Be a single person/family beneficiary
  • Be a political campaign or organization
  • Discriminate based on a person’s age; disability; family circumstance; gender; political opinion; race, color, nationality, ethnic or national origin; religion or belief; sexual orientation; socio-economic background, or other social identities.
  • Have been selected as the recipient of a 100+ Women of Whatcom gathering donation in the past 3 years.

Organization Selection

Three organizations are drawn at random from a collection of eligible nominated organizations during the fundraising event.  Members who nominated the selected organization are required to give a three minute pitch about the organization. If an organization is randomly drawn and the nominating member (or designee) is not present, then a different organization is drawn from the collection.

Funding

Checks are made payable to the organization which receives the popular vote at the fundraising event. Checks are not made payable to 100+ Women of Whatcom. The board members deliver the checks in a sealed envelope to the chosen organization on the soonest business day which can be coordinated with the organization.

Budgeting

Each board member is asked to make their financial contribution in the form of a $100 donation toward each fundraising event (fall and spring). The combined donations equate to a $400 budget for each event.

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